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Leading Productive Meetings

  • Leading effective meetings
  • virtual planning meeting

Design • Lead • Deliver Results

Meetings shouldn’t be a tax on your time. Yet unclear agendas, hybrid hiccups, and wandering discussions turn too many gatherings into energy drains and budget sinks.

This workshop flips that script. In a single day you’ll master a 5-Point Agenda Blueprint, hybrid-equity tactics, and AI tools that keep every voice engaged and every minute productive.

Walk in with meeting headaches. Walk out with a repeatable process that starts on time, involves the right people, and ends with clear decisions, owners, and next-step accountability.

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Workshop Objectives

  • Diagnose meeting need using a 2-minute decision tree.

  • Design outcome-driven agendas with our 5-Point Blueprint and realistic timeboxes.

  • Lead inclusive hybrid & virtual sessions that balance in-room and remote voices.

  • Keep focus with roles, live timers, and a parking board.

  • Leverage AI (ChatGPT / Copilot) to draft agendas, minutes, and recap emails in seconds.

  • Close with action using a 3-step wrap-up script that assigns owners and deadlines.

Workshop Benefits

  • Time & cost savings: Slash meeting length and head-count waste by up to 30 %.
  • Sharper decisions & accountability: Every session ends with documented actions and owners.
  • Inclusive collaboration: Hybrid-equity tactics raise participation and psychological safety.
  • Ready-to-use toolkit: Take away templates, AI prompts, and digital-whiteboard boards for your next meeting.

What's Included

  • Customized Design – Agenda and examples tailored to your industry and culture.

  • Hands-On Practice Labs – Timeboxing drills, micro-facilitation, and hybrid simulation.

  • Expert Facilitation – Led by Vianova-certified professionals (25+ yrs experience).

  • Tool Kit & Templates – 5-Point Agenda Blueprint, decision tree card, time estimator, AI prompt sheet.

  • 30-Day Booster Call – Virtual follow-up to share wins, troubleshoot, and update AI prompts.

Workshop Format

  • Duration: Available as a full-day session.
    Participants: Ideal for teams, leadership groups, and cross-departmental teams.
  • Workshop Size: 6-32 (ideally)

Ideal for

  • Team leads, project managers, department heads

  • Executive or personal assistants who set meeting cadence

  • Hybrid or virtual teams that struggle with engagement

  • Anyone tired of “another meeting that could’ve been an email”