When it comes to offsite meetings and retreats, the right meeting room setup can make all the difference. Depending on the goals and objectives of the event, the number of attendees, and planned activities, different meeting rooms may be set up to create the optimal environment. So, to help you plan the perfect event, here are some typical meeting room configurations that work for various gatherings and retreats:
Classroom setup: If you’re looking to teach, train or educate, the classroom setup is perfect for you. It’s like the traditional school setting, but without the chalk dust and strict teacher. This configuration ensures that attendees are focused, engaged, and ready to learn – even if they’d rather be napping.
U-Shaped Setup: Are you looking to encourage collaboration and brainstorming? Look no further than the U-shaped setup. It’s like a cozy family gathering, but with less arguing over politics. This setup creates a comfortable and open atmosphere, perfect for sharing ideas and fostering creativity – without the awkward family dynamics.
Boardroom Setup: For those more formal and serious gatherings, the boardroom setup is the way to go. It’s like a scene from the TV show Suits, but with fewer power struggles. This setup is perfect for executive meetings, business presentations, or any other occasion that requires a professional and sophisticated ambiance.
Theatre Setup: Are you looking to give a captivating keynote speech or presentation? The theater setup is just what you need. It’s like a mini TED talk, but without the standing ovations. This setup ensures that all attendees have a clear view of the speaker and the stage, making for a memorable and engaging experience.
Lounge Setup: If you’re looking for a laid-back and informal atmosphere, the lounge setup is the way to go. It’s like a cozy living room, but with less cat hair on the couch. This setup creates a relaxed and friendly environment, perfect for social events, team-building exercises, or just a good old-fashioned chat.
Hollow square-style: Finally, this set up provides a cozy and intimate atmosphere for small group discussions and collaborations. It’s like a secret club, but with less initiation rites. Don’t be fooled by its simple appearance, it’s a powerful tool for encouraging engagement and interaction.
So, there you have it – some meeting room configurations to help create the optimal setup for your meetings and retreats. But wait, there’s more! It’s also crucial to consider the accessibility of food and refreshments, as well as the availability of audiovisual equipment like projectors and microphones. Ultimately, when planning an offsite meeting or retreat, choosing the right meeting room setup is crucial to help achieve the event’s goals and make attendees feel comfortable and engaged.
Looking to get higher engagement and better outcomes from your meetings? If so, we can help. Check out our Meeting & Retreat Facilitation Services.